How to keep an effective online meeting?

Holding effective online meetings requires good preparation and adequate management to ensure that all participants are involved and engaged in the process. Here are some tips for keeping effective online meetings:

1. Plan the meeting in advance: Send an invitation with a detailed agenda, the date, time, the expected duration of the meeting and the connection instructions. Make sure participants have access to the necessary tools, such as videoconferencing software and relevant documents.

2. Test the technology in advance: Make sure technology works properly before the meeting. Test your internet connection, microphone and video camera. If necessary, provide detailed instructions to help participants connect to Reunion.

3. Define driving rules: Establish clear driving rules for Reunion, such as speaking time and use of cats or screen sharing. Encourage participants to be respectful of each other and to follow the rules of conduct established.

4. Keep the meeting short and concise: Online meetings can be more tiring than meetings in person, so keep them short and concentrated on the agenda. Avoid tangents and unrelevant discussions.

5. Take all participants: Make sure that all participants have the opportunity to express themselves. Encourage participants to ask questions and give their opinion.

6. Follow up after the meeting: After the meeting, send a report with the actions to be taken and the deadlines, as well as any other relevant document. This will help to clarify expectations and ensure that actions are followed.

By following these tips, you can keep efficient online meetings that are productive and engaging for all participants.